![]() It seems like this is how the software is setup but it seems to be non-functional on our end. It would be nice if under "pay category" that we could have it setup with a job number, like #8508, and then the software automatically applies the account information to the job # in the background. We currently work around it by entering our time as "Regular" but then we have to enter the account numbers and a brief description of what we did on that account in the comments section. The issue that that we can't figure out is how to setup the software so that it's possible add job #'s to the pay categories to select from, like the "Reg Pay" selection. We work on multiple jobs per day that need to be charged to multiple accounts. The interface is relatively self explanatory and easy to use in a basic sense. It's time consuming to fill out time sheets when we have to enter multiple 18-25 digit numbers in the comments for multiple jobs per day. If there are any queries about a bill, you can easily track each time entry back to the user, date, and original task.Overall, in a basic sense it works well but wish the functionality for our particular situation was better. todo.vu generates billing reports that can be adjusted in detail to reveal as much or as little as you wish to the client. Todo.vu provides significantly better tracking of billed time right from the original task request through to the final bill. If a client enquires about the details of a bill, you will have great difficulty tracking down the specific entries for that bill or even tracking them back to the original task request. While you can tell which times have been billed, you have no way of knowing when they were billed or on which bill they were charged. This is a major weakness when it comes to reporting and tracking. The only way to know if time has been billed is to create a label and tag time entries when you bill them. Subtasks: Break complex tasks into smaller achievable goals. Although you can create all sorts of fancy reports, there is no practical way to know if time has been billed or not. Task Comments: Keep all the conversations about your tasks in one place. You can view your tasks, and you can view tasks within a single project, but if you want to know what one of your colleagues has on their list, there is no way to do so. ![]() Can’t view other user’s task listĪnother major weakness, particularly for managers, is that you have no practical way of viewing all of that tasks assigned to another user. The tasks in TrackingTime can’t hold attachments, they have a very simplistic workflow (todo or done), you can’t track multiple staff time on a task forcing you to create multiple ‘tasks’ for any decent sized task. The TrackingTime site implies that you get task management as well as time-tracking, but really that’s not the case. It’s clear that the brains behind this product were not thinking about how a real agency works. This just causes fragmentation of information and makes reporting messy. So if you have a task that needs input from multiple people you are forced to create multiple tasks. The other implication is that you can’t re-assign a task once it has time entries on it. But in TrackingTime, this is not possible – you would be forced to create another task called “creating other task” or just not bother tracking your admin time. And often I will then follow up with a check of the work and so I will need to add more time after the staff member has completed the work. Quite often I spend 10 or more minutes just creating a task for one of my staff and I like to add my time to the task before assigning it. It is very common that you will need to add time from multiple staff on the one task. But if you work in a team this is a massive problem. Also, to start tracking time you need to create a task, that should be optional, I would want to start tracking time just by the project. This weakness may not be apparent when you first try TrackingTime out, particularly if you are a single user. TrackingTime has some significant weaknesses You can’t track multiple users’ time on a single task ![]()
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